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GVPTA's Zoom
Meeting Room Request

Allow us to help you host your video meeting

During this challenging time, we recognize that theatre companies, collectives, and artists are looking for ways to meet virtually. We also recognize that paying to access video conferencing software is not an option for everyone.

We are offering at no charge:

  • Access to GVPTA's Zoom Pro account in order to host your meeting which requires 3 or more participants (up to 100)
  • Each meeting slot is for up to 4 consecutive hours (you may request more time, and we will try to accommodate if we are able to)
  • Meetings should be related to to advancing your work or organization in the theatre (or arts and culture) industry, like board meetings, production or planning meetings, etc.
  • This offer is not intended for:
    • Public- or audience-facing activities (performances, presentations, etc)
    • Personal "hang out" sessions.
    • Paid services (ie. no one shall be asked to pay to attend, via ticket or by donation.)
      • Exceptions are for organizations hosting Annual General Meetings, where a membership fee is required to vote. Please ensure your bylaws allow for digital AGMs before requesting.)
Note: Zoom's free account allows two people to meet with no time restrictions, while meetings of 3 or more are cut off at 40 minutes. If your meeting fits within those restrictions, please use your free account. If your activity does not fit within the intended scope of our guidelines, you could also consider paying $20 for one month of Zoom Pro -- just make sure to cancel your account before it renews.  Google Hangouts is also another option you may want to explore.

Who can make a request?
  • Any BC-based theatre organizations, collectives, and artists.
    Note: We are prioritizing theatre. But if you're another arts organization in BC, feel free to send in your request and we'll see if we can accommodate.
  • You are not required to be a GVPTA member.

What Zoom features will you have access to?

  • You can host any single room video conference/meeting that don't require virtual "breakout rooms"
  • Text chat
  • Screen sharing
  • Whiteboard
  • Polling
  • Canadian and international dial-in numbers (long distance charges may apply)

What you will NOT have access to:

  • Breakout rooms
  • Recording of meetings
  • Webinar features

What's the booking process?

  1. Review the embedded calendar to the right to see if the date/time you are requesting is available.
  2. Fill out the form below to request the date/time for your meeting.
  3. Submit your request
  4. We review within a couple days, and if approved, you will receive a Zoom entry link, a confirmed start and end time, a Host ID Code, and additional instructions.
  5. If your request is for a meeting within 48 hours, submit the form and then email kenji@gvpta.ca.

Will a GVPTA representative be in the meeting?

  • No. You will be responsible for hosting and managing the room during your meeting.

A Note About Expectations

  • We are testing this out. This is an idea that we had to help artists and organizations. We don't know what the demand will be, so guidelines might shift, process might shift, but let's see how this goes. We're doing our best to be as responsive as possible. Questions can be emailed to Kenji Maeda at kenji@gvpta.ca.

There's a calendar embedded above that shows the confirmed "busy" times. If you can't see it, click here.

Fill out the embedded request form below. Can't see it or can't see all of it? Email kenji@gvpta.ca.

Requests should be made at least one week prior to your meeting date. Shorter requests may be accommodated but not guaranteed.

The Greater Vancouver Professional Theatre Alliance (GVPTA) strives to strengthen the local theatre industry. We do this through providing services, promotion of member news and community events, opportunities to connect and network, and our annual theatre conference. Together with our members we are raising the profile of local theatre and building community.

At GVPTA, we acknowledge that our organization is located on the unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations.

#308-237 Keefer Street
Vancouver, BC V6A 1X6
604 608 6799