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Pacific Theatre is hiring a Finance Manager/Operations Coordinator

Friday, October 13, 2017 7:30 AM | GVPTA (Administrator)


 Reports To/With: 

  • The finance committee and the Executive Director 
  • Consult with Finance Committee and Board President 


Purpose of the Job: 

To manage the finances of the company and assist in the daily operational needs of the company. 

Job Summary: 

Act as accounts payable and accounts receivable, bookkeeper, cash flow manager, payroll officer and budget maintenance. Assist in the daily operational tasks of the company as required. As time and skill allows, operational tasks may include assisting with donor development, or supporting artistic practices through producing duties. If you have skills and interests in the areas of donor development or producing, please address this in your cover letter. 

This is a 30 hours/week maternity leave coverage position and pays $15/hour. 

Responsibilities: 

  • Petty cash reconciliation 
  • Payroll for staff and all production activities 
  • Accounts payables including creating, signing and delivering all cheques 
  • Managing Quickbooks, including reconciling bank and Visa accounts, entering deposits, etc. 
  • Remitting sales tax to the CRA 
  • Remitting benefits 
  • WCB remittance 
  • Monitoring bank balance and managing cash flow 
  • Managing banking including deposits and transfers 
  • Assist in ticket projections and calculating ticket and subscription prices 
  • Process donations, including pledges and monthly giving 
  • Potential additional duties: donor research and management, coordinating auditions, contracting artists, etc. 


Staff Supervisory/Management Responsibilities: 

  • Monitoring petty cash 
  • Monitoring Credit card usage 
  • Approving new purchases 


Interaction with Patrons and Public: 

  • Liaising with our suppliers and customers regarding invoices and bill payments 
  • Assist with customer refunds through the box office 
  • Weekly Bank Deposits 


Physical Demands: 

  • Can accommodate most physical restrictions. Just let us know. 


Working Conditions and Environment: 

  • Must have access to a computer with internet access 
  • Can work from home on occasion if needed 


Knowledge and Skills Required: 

  • Knowledge of bookkeeping principles 
  • Knowledge of Quickbooks or similar accounting technology 
  • Great data entry skills 
  • Good communication 
  • Proficient in Excel 
  • A basic understanding of CRA practices 
  • Analytical mind 
  • Capable of working autonomously 


Additional Notes 

The duty of Finance Manager/Operations Coordinator is an integral part of the operations of Pacific Theatre. This employee must have a good understanding of all that is required of them and be in constant communication with the finance committee and the Executive Director. 

To Apply 

Email you resume and cover letter to Andrea Loewen at andrea@pacifictheatre.org. Please be sure to include specific notes about why you would like to work at Pacific Theatre (refer to our About Us page on the website), as well as any skills or interest in donor development or producing. 

Deadline for applications: October 27 

Interviews: Oct 30-Nov 2 

Training Begins: Nov 13 (part-time) 

Maternity Leave Coverage Begins: Dec 8 

Contract Ends: Dec 31, 2018 

We acknowledge the financial assistance of the Province of British Columbia.

 

The Greater Vancouver Professional Theatre Alliance (GVPTA) strives to strengthen the local theatre industry. We do this through providing services, promotion of member news and community events, opportunities to connect and network, and our annual theatre conference. Together with our members we are raising the profile of local theatre and building community.

At GVPTA, we acknowledge that our organization is located on the traditional, unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations.